Club Executive Committee

The following are brief overviews of the responsibilities of the Club Officers. A comprehensive description with standards of each Executive Committee member is included in the Basic Communication and Leadership Program manual.

President

• Serves as the Club's chief executive officer, responsible for general supervision and operation of the club.
• Presides at Club and Executive Committee meetings and directs the Club in a way that meets the educational growth and leadership needs of members.
• In cooperation with the Executive team, establishes long-term and short-term plans for Club growth.
• Attends as many District, Regional and International events as possible.
• Ensures all Club offices are filled.
• Ensures that timely elections are conducted.
• Prepares successor for the office.

Vice President of Education

• Responsible for planning successful Club meetings, which includes assigning roles for future meetings.
• Promotes the Toastmasters educational program to Club members.
• Orients new members to the Toastmasters program and to the Club and assigns each new member a mentor.
• Tracks all members' progress toward awards (CTM, ATM, etc).
• Encourages members to participate in other Toastmasters activities and programs.
• Attends Club Executive Committee meetings and presides in the absence of the President.
• Attends and votes at Area and District council meetings.

Vice President of Membership

• Promotes the membership goals of the Club. Conducts ongoing membership building to ensure that the Club maintains or exceeds 20 members.
• Provides for recognition of members who contribute to the increase of membership in Toastmasters.
• Works with Club officers to develop literature about the Club.

Vice President of Public Relations

• Prepares and distributes advertising regarding Club activities and publicizing Club events.
• Develops, implements and administers a publicity program that maintains a positive image of Toastmasters for all members, guests, and the general public.
• Produces and distributes a Club newsletter and/or website.
• Announces upcoming events and programs at the Club meetings and asks for contributions to the Club newsletter.

Secretary

• Prepares and distributes meeting agenda.
• Maintains an accurate membership roster and attendance records.
• Responsible for all Club records and correspondence.
• Submits officer records to World Headquarters.
• Keeps all official Club documents.

Treasurer

• Responsible for developing and executing financial policies, procedures, audits, and controls.
• Receives and disburses funds in payment of all obligations.
• Develops and recommends a budget to the Club Executive Committee.
• Notifies members of dues payable and collects the dues.
• Submits updated membership records to World Headquarters.

Sergeant At Arms

• Serves as master host and makes the proper physical arrangements for all Club meetings.
• Makes sure each member and guest is welcomed at Club meetings.
• Arranges room and equipment for each meeting.
• Controls Club property between meetings.

Immediate Past President

• Provides guidance and serves as a resource to Club officers and members.
• Chairs the Nominating Committee.
• Assists in the preparation of the Club Success Plan.
• Promotes the Club's efforts to become a Distinguished Club.